Collaborating with our supply chain
QQ Ltd Conditions of Purchase Goods and Services - Oct 2022
Code of Conduct
Our Supplier Code of Conduct sets out the standards that we expect from our suppliers, and reflects the standards we set for our own employees and directors. Acceptance of our Supplier Code of Conduct forms part of our supplier due diligence assessment in JOSCAR.
We also support the new Greenhouse Gas (GHG) Code of Practice, developed by the Defence Suppliers Forum that offers the wider Defence Industry community guidance for measuring GHG emissions and seeks to encourage a consistent approach across the Defence supply chain.
Terms & Conditions
Review our Terms and Conditions for;
JOSCAR
Joint Supply Chain Accreditation Register (JOSCAR) is our chosen tool for monitoring information. When registering to become one of our suppliers, you will be invited to join. Find out more about the JOSCAR process here.
Reporting
Due to the nature of our industry, and the size of our company, there are a number of annual and contractual reporting obligations that QinetiQ has, that we need to flow down in to our supply chain. This includes (but is not limited to):
- MSMEs : in support of national Governments M-SME Action Plans, large companies will be expected to provide information on the number of Micro, Small and Medium Enterprises they engage to undertake work in the performance of contracts with QinetiQ.
- Greenhouse Gas Emissions: in support of national Governments 2050 Net Zero Targets, this legally binding requirement to reduce emissions, including Scope 3 emissions from our supply chain, applies to all businesses including M-SMEs.
- JOSCAR: to ensure we have undertaken the required supplier due diligence and assurance in terms of ethics, sustainability and quality.
- Social Value (UK only): in support of the UK Government’s Social Value Model, suppliers will need to be able to report on commitments made to deliver wider social benefits alongside commercial key performance indicators: including COVID-19 recovery, Tackling Economic Inequality, Fighting Climate Change, Equal Opportunities and Health & Wellbeing.
Tender Exercises
We conduct all sourcing events through an online portal and expect all responses to be sent through this. When you are invited to participate in a tendering event, you will receive an email from our team with instructions on what to do next.
Ariba
QinetiQ utilise the Ariba Network for the transmission of Purchase Orders and receipt of invoices. New suppliers will be invited to join the Ariba Network when the first PO is sent, and should be aware that these will be sent via the Ariba Network and not directly from QinetiQ. Suppliers already on the Ariba Network should advise us of their Ariba Network ID (ANID) on registration. We would also like all suppliers to invoice us via the Ariba Network, and the guide below is to help suppliers when submitting an invoice.
Find out further information about the Ariba Network here.
Process Flow
End to end overview: The QinetiQ end to end procurement process involves a number of interconnected core and supporting activities, that requires collaboration and cooperation across multiple functions teams and the supply chain.
Supplier Assurance: At QinetiQ, we look for early engagement during the on-boarding process to ensure suppliers are ‘fit for business’ and ‘fit for purpose’ so that we can properly assess and mitigate supply chain risks and perform on going due diligence and assurance.
